Job Description

Administrative Assistant I , Life Enrichment Education Program (LEEP)
Location : Clackamas ESD Sunnybrook Office, 13455 SE 97th Ave, Clackamas, OR 97015
Schedule : 8 hours per day/ 5 days per week/ Year-round Calendar

Clackamas ESD strives to infuse equity in all our programs and bodies of work by maintaining an inclusive, barrier-free environment in which everyone participates and fully benefits.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be the one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources at hr@clackesd.org to discuss your application.

Find your "why" with Clackamas ESD
At Clackamas Education Service District, our mission is to lead, serve and innovate for learning. Clackamas ESD provides services in early learning, special education, technology and teacher/staff support to Clackamas County school districts. We ensure students and families in all of our communities — big and small — have access to equitable education services. Learn more:

About the program :
Our Life Enrichment Education Program (LEEP) provides a comprehensive education for students grades kindergarten through transition with complex disabilities and communication needs. Through Individualized Education Plans (IEPs), LEEP supports students in accessing academic, social-emotional, communication and life skills curriculum and instruction. Multidisciplinary classroom teams include special education teachers, educational assistants, speech-language pathologists, occupational therapists, physical therapists, behavior specialists, nurses, adaptive physical education teachers and others as needed. The program focuses on academics, communication, personal management, decision making, independence, self-advocacy, practical living skills, vocational skills, leisure/recreation activities, social skills and access to a full life.

About this position:
The Administrative Assistant I provides secretarial and clerical support to the assigned program, including the maintenance and organization of physical and digital information, records, reports and/or supplies. The position assists in arranging, scheduling and documenting services and regularly communicates with school district and community contacts, requiring use of discretion, tact, diplomacy and judgment. *The Administrative Assistant I position at Heron Creek or Clackamas Early Learning Center are school-based positions not located in the central office.

Essential functions:

Communication:

• Represents CESD in a professional manner in all communications
• Determines and communicates the priority of phone calls, visitors, reports and correspondence with sensitivity and confidentiality
• Maintains confidentiality regarding all department matters
• Composes written correspondence for CESD as requested by the supervisor, including spreadsheets, forms and fliers
• Responds to inquiries and referrals from CESD school district personnel, partners and parents via phone, email or in person

Data and Information:

• Follows all FERPA (Family Educational Rights & Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act) laws and requirements
• Updates student and district records using the appropriate student information system
• Assists in maintaining an internal communication system ensuring administrative, instructional and support personnel are kept current with reliable information, appropriate timelines and necessary resources to meet state and federal reporting requirements

Organization:

• Follows all FERPA (Family Educational Rights & Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act) laws and requirements
• Updates student and district records using the appropriate student information system
• Assists in maintaining an internal communication system ensuring administrative, instructional and support personnel are kept current with reliable information, appropriate timelines and necessary resources to meet state and federal reporting requirements

Minimum qualifications :

Baseline Education/Experience:

• High school diploma, GED or equivalent preparation
• Recent experience with general office practices and procedures

Physical/Technical Skills:

• Experience using word processing, database and spreadsheet applications
• Ability to apply program criteria and manage logistics to successfully complete assigned tasks
• Ability to work independently and use initiative and judgment in accomplishing tasks with general instruction and guidance
• Ability to manage time and other resources to handle multiple tasks simultaneously
• Ability to coordinate assignments and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail

Customer Service Skills:

• Ability to use written and oral communication skills to explain policies, procedures and projects
• Ability to interact with employees, clients and the public using discretion, tact, diplomacy and judgment to represent CESD in a professional manner

Preferred qualifications:

• Bilingual. Bilingual candidates must pass a language proficiency assessment at an intermediate high to advanced level per CESD guidelines to be eligible for bilingual salary placement

Salary : Range 13-14* of the classified salary schedule. New hires are eligible to start at up to Step 4 depending on experience, per the Classified Collective Bargaining Agreement. $20.92 - $22.71 per hour, or $21.90 - $23.92 per hour for bilingual candidates.

Benefits :

• Full medical, dental, and vision insurance with generous district-paid contribution (most employees pay $0 out of pocket to maintain health insurance coverage)
• Retirement through the Oregon Public Retirement System (PERS) includes pension and individual account program
• Paid time off, including paid holidays, sick leave, and other personal leave
• Opportunities to grow with us with generous professional development expense reimbursements
• Read more about our benefits here:

Retirement plan contributions:
Clackamas ESD employees working 600 or more hours in a calendar year are eligible for the Oregon Public Employee Retirement, or PERS. There are two components to PERS, including the pension, which is primarily funded by CESD and The Individual Account Program, or IAP, which is funded by a six-percent deduction from your paycheck. If you are new to PERS, your PERS deduction will begin automatically after a six-month waiting period.

How to apply:
Submit your application at Applications for this position must be submitted by 11:59 PM on the listed closing date and must include:

• Cover Letter
• Resume
• Completed application form

Clackamas Education Service District is proud to be an equal opportunity workplace. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce along with the students and families that we serve.

Clackamas ESD policy provides veterans and disabled veterans with preference as required by law.
Clackamas ESD Notice of Nondiscrimination:

Job Type: Full-time

Pay: $20.92 - $23.92 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

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