Job Description

Position Title: Public Administration Specialist.
Division: Local Government Services.
Work Location: Florence.
Status: Non-Exempt.
Supervisor: Local Government Services Associate Director.
Pay range: $42,000 - $45,000 per year.

• Medical Insurance - 100% coverage for a single Individual.
• 10+ days of Vacation leave per year.
• 10+ days of Sick leave per year.
• 14 Holidays per year.
• Flexible or Alternate schedule available, upon approval.
• Dental Insurance.
• CERS Retirement (6% employee contribution rate; 19.71% employer contribution rate for FY25
• Life Insurance ($25,000 policy).
• Vision Insurance Reimbursement ($150 per year).
• Optional - Flexible Spending Account (FSA).
• Optional - KY Deferred Compensation Contribution.
• Optional - Additional Life Insurance.

Position Purpose:

This position provides moderately specialized and technical work in public administration assistance to county and city officials, as well as other public and private sector clients, in a variety of functional areas. This employee is responsible for providing technical assistance in public administration, including such areas as grant writing and administration.

Responsibilities/ Duties:

• Provides general management research and technical assistance.
• Assists local government officials in the development, implementation, and maintenance of personnel management systems, such as ordinances, policies, pay plans, classification plans, employee records, employee handbooks, and standard forms.
• Conducts salary surveys, evaluates salary data, and develops pay plans in concert with local governing authorities.
• Assists in the administration of the Small Business Lend Program( Revolving Loan Fund) if assigned; assists in screening and conducting financial analysis of loan applications.
• Conducts research, analyzes data and information, and compiles reports related to special projects.
• Develops financial management systems such as procedures for budgeting, accounting, purchasing, debt management, fixed asset and inventory management, cash management, and internal auditing and reporting.
• Develops grant applications and training workshops.
• Conducts research, compiles and analyzes data and information, and compiles reports in special project areas.
• Provides technical assistance directly to local governments.
• Calculates annual real and personal property tax rates.
• Provides assistance to the Department for Local Government.
• Assists in the preparation of municipal budgets.
• Staffs local professional groups, providing organizational and research assistance for special meetings, special events, and special projects.
• Serves in a liaison capacity with federal, state and local organizations involved with local government issues.
• Grant administration to include writing, financial reporting and technical assistance.
• Assists in legislation drafting.
• Other local government services related tasks as assigned.

Desired Minimum Qualifications:

• Graduation from a four-year college or university with a degree in political science, public administration, business administration, or related field with a concentration in personnel, financial or local government management; At least one year experience in local government; or any combination of training and experience which meets the desired knowledge, skills and abilities.
• Master’s degree preferred.

Knowledge, Skills and Abilities:

• Knowledgeable about municipal government practices.
• Independent judgment is required to plan, prioritize, and organize diversified workload. Expected to exercise discretion about significant matters.
• Must have strong knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.
• Must have high level of interpersonal skills to handle sensitive and confidential information. Position continually requires demonstrated poise, tact and diplomacy.
• Work requires attention to detail in research and creation of reports and materials as well establishing priorities and meeting deadlines.
• Ability to organize and maintain various projects.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
• Must be a self starter and willing lead by example within the administrative team.

Work Requirements:

• Work is performed typically indoors in an office setting. It requires intermittent standing, sitting, or stooping.
• Work requires consistent use of computer and phone system as well as other office equipment.
• This position requires some travel, off site work, and occasional irregular hours.

Agency Expectation Statement:

In the performance of their respective tasks and duties all employees are expected to:

• Be knowledgeable and follow all policies and procedures set by NKADD.
• Support the overall work and functions of NKADD.
• Interact professionally with other employees, customers /clients, outside agencies and the community. Show dedication to meeting the expectations and requirements of internal and external customers.
• Show commitment to our community, accountability, and ownership of work.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Perform quality work within deadlines with or without direct supervision.

Date created 11/16/11 Date Approved 12/03/2024.

Revision 3.25.24

The above is intended to describe the general content of and the requirements for the performance if this job. It is not to be construed as an exhaustive statement of duties, requirements or responsibilities.
Resume with cover letter may be sent to Jessica Norris, HR at jessica.norris@nkadd.org.

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